Policies: Support Committee Handbook
Version: 1.0
Effective Date: 15th May 2026
Last Updated: 15th May 2026
Introduction
This handbook outlines the purpose, structure, and expectations of the NEST Taekwon-Do Support Committee.
The committee exists to support the school through community engagement, fundraising, and event support, helping to enhance the experience of all students and families.
The committee operates in a supportive capacity and does not form part of the instructional or operational management of the school.
Purpose of the Committee
The support Committee exists to:
- Support the development of the NEST Taekwon-Do community
- Assist with events and activities outside of regular training
- Help create opportunities for students through fundraising and support initiatives
- Strengthen communication between parents/guardians and the school
The committee plays an important role in supporting the wider success of the school.
Role of the Committee
The committee supports the school in areas that enhance the student experience. This may include:
- Organising fundraising activities
- Assisting with social and community events
- Supporting travel and logistics for competitions or events
- Helping promote the school within the local community
The committee may also provide general feedback from parents/guardians where appropriate.
Committee Structure
The committee is made up of volunteers from the supporter community.
There is no fixed size; however, it should consist of individuals willing to actively contribute.
Where appropriate, the committee may nominate:
- A Chairperson (optional)
- A Treasurer (optional)
- General Committee Members
These roles are intended to support organisation and coordination but are not mandatory.
Meetings
The committee should aim to meet periodically, typically every 2–3 months, or as required.
Meetings may take place in person or online and should focus on:
- Upcoming events
- Fundraising ideas
- Support for competitions or trips
- General feedback and communication
Basic notes should be recorded where possible to ensure clarity of actions and decisions.
Fundraising Activities
Fundraising plays an important role in supporting opportunities for students.
Funds raised may contribute towards:
- Competition support
- Equipment or resources
- Event organisation
- Supporting student participation in external events
Examples of activities may include:
- Raffles
- Sponsored events
- Community events
- Online fundraising campaigns
All fundraising activities must be discussed and agreed with the instructor team prior to implementation.
Sponsorship
The committee may assist in identifying sponsorship opportunities within the local community.
This may include:
- Supporting competition travel
- Contributing towards equipment or resources
- Partnering with local businesses
Sponsors may be recognised through appropriate channels such as social media, events, or website acknowledgements.
All sponsorship arrangements must be agreed with the Chief Instructor before any commitments are made.
Events and Social Activities
The committee may support the organisation of events that strengthen the NEST Taekwon-Do community.
These may include:
- Social gatherings
- Celebration events
- Fundraising events
- Community engagement activities
These events help build a positive and supportive environment for students and families.
Boundaries of the Committee
The Support Committee operates in a supportive role only.
The committee must not be involved in:
- Instruction or teaching methods
- Grading decisions or student progression
- Behaviour management within classes
- Safeguarding decision-making
- Operational or administrative management of the school
These responsibilities remain solely with the instructor team.
Working with the Instructor Team
The committee should maintain open and respectful communication with the instructor team.
All activities, including fundraising, sponsorship, and events, must be discussed and approved by the Chief Instructor in advance.
This ensures alignment with the school’s policies, values, and safeguarding responsibilities.
Safeguarding Awareness
Although the committee does not manage safeguarding, all members should be aware that NEST Taekwon-Do operates under strict safeguarding policies.
Any concerns relating to student welfare or safety must be reported immediately to the Chief Instructor.
Committee members must not attempt to handle safeguarding concerns independently.
Conduct and Communication
Committee members are expected to act respectfully and responsibly at all times.
This includes:
- Supporting a positive environment for students and families
- Communicating appropriately with instructors and other parents/guardians
- Raising concerns through appropriate channels
Social media should not be used to raise complaints or concerns relating to the school.
Community Spirit
The Support Committee plays an important role in building a positive and inclusive community.
Through its support of events, fundraising, and student activities, the committee helps create an environment where students feel encouraged, supported, and proud to be part of NEST Taekwon-Do.
Changes to This Policy
We may update this Privacy and Data Protection Policy from time to time. The latest version will always be available on our website or upon request. Where significant changes are made, we will make reasonable efforts to notify you.
Contact Information
Mr Christopher Black
Chief Instructor & School Administrator
instructor@nest-tkd.com
Mr Rick Bairstow
Assistant Instructor & School Administrator
rbairstow@nest-tkd.com
Mr Luke Brough
Assistant Instructor & Welfare Officer
lbrough@nest-tkd.com
For website-related queries:
webmaster@nest-tkd.com
Version Control
| Version | Date | Author | Changes |
| 1.0 | 15/05/2026 | Rick Bairstow | Initial Support Committee Handbook created. |